Oversight & Records

Sketch of a produce warehouse floor seen from a mezzanine: a manager at the railing overlooking perfectly ordered rows of stacked pallets

Every order, purchase order and invoice keeps a record of who did what, and when. You decide what each role can open.

01 · The record

Type any document number. Walk its history.

Purchase orders, sales orders, and invoices each keep a human-readable history: who did it, when, and what changed, from created to confirmed to reviewed. Disputes end with a timestamp, not an argument.

Replaces: “who changed this price?” with no answer

Vona's activity timeline on a sales order: created, confirmed, and reviewed, each entry attributed to a person with a timestamp

02 · Roles

Roles that fit the job.

Built-in roles run from the owner to the money desk, each scoped to its job. Permissions are granted per person on top of the role. Each login is issued to one named person.

Replaces: one shared login for the whole office

Vona's built-in roles, from owner to accounting, each with its own scoped permissions and user count

03 · Module access

Owners decide who opens what.

One matrix decides which parts of Vona each role can open, managed by the owner, with per-user overrides when one person needs more or less than their role. Access is deliberate, visible, and reversible.

Replaces: hoping nobody clicks into what they shouldn't

Vona's role-defaults matrix: roles down the side, modules across the top, a tick where a role has access by default

And underneath it, how the records are kept.

A database per company

Each company's data lives in its own database.

Built for FSMA 2028

Nothing from a supplier becomes sellable stock until a supervisor signs off its inspection.

Live in production today, having replaced our own 98,000-line first build without stopping the floor.

Oversight & Records is one part of the platform.

See it on a catalog like yours Back to the platform

Explore the platform.

Seven parts, one connected system.

Who did what.