Receiving

A truck checks in against its purchase order by QR. Every product on the truck is inspected at the dock, with photos when you take them, before it can become stock. Built for the traceability rules landing in 2028.

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01 · The purchase order

Every purchase order. Every cost on the record.

Write a purchase order and it tracks from draft through received, with every status change logged. Each one lands with its own delivery code and a printed receiving QR, so the arriving truck matches back to it in one scan. Sale confirmations and inbound bills of lading attach right to the order.

Replaces: phoning orders off memory · no record of the last price paid

Vona's purchase order form: line items with unit costs, a live order summary, and the vendor and delivery code

02 · Check-in

A truck checks in against its purchase order.

Scan the purchase order's receiving QR and the arriving truck links to the right order. Assign it a dock door and watch your docks' trucks on one live board, with two trucks on one dock blocked automatically. Inbound deliveries are scheduled in one appointment calendar, so the yard knows what is coming before it shows up.

Replaces: a clipboard · trucks guessing which dock

Vona's truck check-in yard board: a ten-door dock grid with an arriving truck linked to its purchase order and marked QC pending

03 · Inspection

Nothing from a supplier counts until it passes QC.

Every inbound line is inspected at the dock: quantities received and accepted, reefer and pulp temperature, a sampled defect count, and grading, with photos when you take them. Supplier lot code and pack date are captured for traceability, built for the FSMA rules landing in 2028. A pass or fail is logged with notes before anything moves on. What the rule asks the dock to record

Replaces: eyeballing pallets and signing the bill of lading

Vona's quality-check form: quantities received and accepted, reefer and pulp temperature, a defect grid, grading, and an FSMA traceability block

04 · Sign-off

Nothing from a supplier becomes sellable stock until a supervisor signs off.

Received product waits in an awaiting-sign-off state. The day's slate shows what has landed, what has passed QC, and what still needs attention. Lines that never arrived are flagged as not received, and any quantity fixed after sign-off leaves a visible trail.

Replaces: receiving straight to stock, QC sorted out later

Vona's operations slate: purchase orders received, an awaiting-sign-off count, and a QC-passed column

The old way, and the one system that ends it.

The old way

A clipboard at the gate, guessing which dock.
The cost you paid kept in someone's head.
Product to the rack before anyone inspects it.
A bad lot found weeks later, on a customer complaint.

With Vona

A truck checks in against its purchase order by QR.
Every cost logged the moment the PO is written.
Nothing from a supplier becomes sellable stock until a supervisor signs off.
Lot, temperature, and grade traceable from the dock.

Live in production today, having replaced our own 98,000-line first build without stopping the floor. Built for the FSMA rules landing in 2028.

Receiving is one part of the platform.

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Seven parts, one connected system.