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Receiving

Sketch of a receiving check: an inspector seen from behind with a handheld device over an open crate of greens, an eighteen-wheeler backed to the dock behind

Every arriving truck scans to its purchase order, every line is inspected at the dock, and product becomes sellable inventory only after a supervisor signs off. Built for the traceability rules landing in 2028.

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01 · The purchase order

Every purchase order. Every cost on the record.

Write a purchase order and it tracks from draft through received, with every status change logged. Each one lands with its own delivery code and a printed receiving QR, so the arriving truck matches back to it in one scan. Sale confirmations and inbound bills of lading attach right to the order.

Replaces: phoning orders off memory · no record of the last price paid

Vona's purchase order form: line items with unit costs, a live order summary, and the vendor and delivery code

02 · Check-in

The truck arrives. Scanned to the PO.

Scan the purchase order's receiving QR at the gate and the arriving truck links to the right order instantly. Assign it a dock door and watch the whole yard at a glance, with two trucks on one dock blocked automatically. Inbound deliveries are scheduled in one appointment calendar, so the yard knows what is coming before it shows up.

Replaces: a clipboard at the gate · trucks guessing which dock

Vona's truck check-in yard board: a ten-door dock grid with an arriving truck linked to its purchase order and marked QC pending

03 · Inspection

Nothing counts until it passes QC.

Every inbound line is inspected at the dock: quantities received and accepted, reefer and pulp temperature, a sampled defect count, grading, and photos of the product. Supplier lot code, pack date, and expiration are captured for traceability, built for the FSMA rules landing in 2028. A pass or fail is logged with notes before anything moves on.

Replaces: eyeballing pallets and signing the bill of lading

Vona's quality-check form: quantities received and accepted, reefer and pulp temperature, a defect grid, grading, and an FSMA traceability block

04 · Sign-off

Sellable only after a supervisor signs off.

Received product waits in an awaiting-sign-off state and becomes sellable inventory only after a supervisor approves it, never automatically. The day's slate shows what has landed, what has passed QC, and what still needs attention. Lines that never arrived are flagged as not received, and any quantity fixed after sign-off leaves a visible trail.

Replaces: receiving straight to stock, QC sorted out later

Vona's operations slate: purchase orders received, an awaiting-sign-off count, and a QC-passed column

The old way, and the one system that ends it.

The old way

  • A clipboard at the gate, guessing which dock.
  • The cost you paid kept in someone's head.
  • Product to the rack before anyone inspects it.
  • A bad lot found weeks later, on a customer complaint.

With Vona

  • Every truck scanned to its purchase order.
  • Every cost logged the moment the PO is written.
  • Nothing sellable until a supervisor signs off.
  • Lot, temperature, and grade traceable from the dock.

Live in production today, having replaced our own 98,000-line first build without stopping the floor. Built for the FSMA rules landing in 2028.

Receiving is one part of the platform. You get all of it.

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Seven parts, one connected system. You get all of it.