Vona
Before Vona
With Vona
The AI-integrated ERP for produce wholesalers and distributors.
No obligation. We'll reach out to you.
Running in production
- PACA statutory trust language on every invoice.
- Every inbound truck gets an SQF inspection at the dock — clean, sealed, chemicals and odors, product and pallet condition, trailer temperature — with the inspector, the time, the photos and a downloadable report. Nothing becomes sellable inventory until a supervisor signs it off.
- Lot traceability from the receiving dock to the signature on delivery.
- When the auditor shows up, the records are already there.
Your customers place their own orders.
The Vona Customer Portal gives every store you sell to its own branded ordering page. Your catalog, the day's prices, their usuals, one tap to reorder. They submit, and the order lands in Vona priced and ready for your review.
Available now. Every order still passes your team's review before it ships, so you keep control of price, credit, and availability.
The whole operation, one platform.
Most produce wholesalers run on a patchwork — spreadsheets, QuickBooks, printed pick sheets, phone calls. Vona replaces it with one connected system: the accuracy and organization the big operators have, without the big-operator team.
| Spreadsheets + QuickBooks | Traditional produce ERP | Vona | |
|---|---|---|---|
| Produce-native: lots, FIFO, expiration | No | Yes | Yes |
| Real-time, scan-accurate inventory | No | No | Yes |
| Picking and delivery on a phone | No | No | Yes |
| AI-integrated order entry, priced to real margin | No | No | Yes |
| Billing that feeds your accountant | No | Yes | Yes |
| Simple, modern, all in one place | No | No | Yes |
Produce-native: lots, FIFO, expiration
Patchwork: yesVona: yesReal-time, scan-accurate inventory
Patchwork: noVona: yesPicking and delivery on a phone
Patchwork: noVona: yesAI-integrated order entry, priced to real margin
Patchwork: noVona: yesBilling that feeds your accountant
Patchwork: yesVona: yesSimple, modern, all in one place
Patchwork: noVona: yes
Patchwork = spreadsheets + QuickBooks, or a traditional produce ERP. A mark means at least one of them does it.
Watch one operation come together.
Follow a single lot from the dock to the store's back door. One system, done the fast way: no re-keying, no chasing paper.
Purchase orders
Reorder clones last week's basket, or start fresh — every line shows the last cost you paid that supplier. Landed cost is on the PO from the start, so you know what each case really costs before it arrives.
Truck check-in
Every inbound truck on one live board — checked in at the gate, docks and appointments visible to the whole yard. No double-booked docks, no guessing what's arriving today.
Receiving & QC
Every pallet is inspected at the dock, with photos, before it can become stock. QR check-in ties the truck to its PO, and nothing enters inventory without sign-off.
Inventory
Approved lots land with cost, expiration, and origin attached. FIFO keeps the oldest stock moving first, and the count stays real because every case in and out is tracked.
Order entry
AI-integratedPaste a whole texted order and VonaAI reads it, matches every line to your real catalog, and prices it against true landed cost with live margin on every line. Anything below cost is flagged before you confirm. Nothing to paste? Build the order live from what's in stock, freshness and margin in view. Seconds, not minutes.
Pick & load
Pickers claim orders on a phone and scan the actual lot — the right pallet, verified, with shortages and substitutions flagged to the sales desk in a tap. Load planning then builds the truck, split or merged to fit.
Delivery
The driver's phone runs the stop: every item confirmed, photos and an on-glass signature captured as proof, cash or checks collected at the door. The office sees progress without calling the driver — and disputes settle with a timestamped photo, not an argument.
Returns & billing
Returns scanned at the door restock as labeled lots — back in the catalog to resell the same day, cost intact. Invoices go out on the spot, and every payment posts straight to the books your accountant works from.
That's the whole operation, connected.
Now see how Vona AI makes your operation even faster.
See it in actionVonaAI
The order desk that reads, matches, and prices.
Vona's intelligent layer works where your margin is made: the order desk. Building an order from a call instead? Tap through a visual catalog with photo-style cards, today's price on every item, and the customer's usual order one tap away.
Reads the order
Paste a texted or emailed order as-is. Typos, shorthand, half-names. VonaAI reads it and matches every line to your real catalog.
Prices to real cost
Every line anchors to the oldest lot's true landed cost, so the margin you see on screen is the margin you actually keep.
Flags below cost
Anything priced at or below cost is flagged for a typed reason before it books. The bad sale gets caught before it ships, not after.
Where VonaAI is going: forecasting, insights, and an assistant that reads the whole operation. That layer is being built now. What you read above ships today.
See the order deskGeneral Ledger
Your whole day, in the books. Without typing it twice.
Every load you receive, every order you ship, every payment and return becomes journal entries nobody types. It won't close a month on numbers that can't be real, and what comes out the other side is a package built for your outside accountant to review.
See what the ledger refuses to doSwitching is the hard part. So it's our job.
The fear isn't the software — it's the switch. We've done it in production, at scale, and we bring you across.
We migrate you.
Off the legacy ERP, off the spreadsheets — your customers, catalog, and history come across with you. No cold start.
Proven in production.
We replaced our own 98,000-line first-generation system in live production, without stopping the floor it ran. This is proven, not a prototype.
A dedicated architect.
Not a ticket queue. Your workflow shapes the product — direct access to the people who build it.
You don't switch. You transition.
Produce runs six days a week, pre-dawn to afternoon — nobody can stop the operation to swap systems. So don't. Start with a slice of your operation, run it on Vona next to the old way, and see the difference for yourself before you move the rest. Vona is modular by architecture — each step is a switch we flip, not a project you survive.
Carve off a slice
Pick a couple of stores, one route, or a share of your volume — whatever slice makes sense. We migrate the catalog, customers, and history behind it, and that slice runs on Vona. Everything else keeps running exactly the way it does today.
Run both for a month
Same trucks, same mornings: your slice on Vona, the rest the old way. Watch them side by side — counts that stay true, orders in before noon, no re-keying, nothing lost on paper. The difference shows up in your operation, not in a sales deck.
Move the rest at your pace
Convinced? Bring over the next stores, the next route, the next workflow — seats join only as more of your people touch the system. Until it's dock to door on one platform, and the spreadsheets retire themselves.
FSMA 204 · 2028
The FDA's 2028 traceability rule breaks spreadsheet tracking. Vona keeps the records for you.
Lot-level tracking, FIFO by expiration, and one-up, one-back traceability are how produce works — so they're built into the core, not stapled to generic software.
See Vona run your operation.
Tell us what you run — size, trucks, what hurts. We'll reach out, and we'll show you the software doing the job on your numbers.